Hardware Sales, Billing
& Stock Management System
Manage your field sales, hardware shop customers, invoices, credit balances, collections and stock in one organized business system.
Hardware Shop පාරිභෝගිකයන්, Sales Staff, Bills, Credit Balances, Collections සහ Stock එකම පද්ධතියකින් පහසුවෙන් කළමනාකරණය කරන්න.
01, What's included / ඇතුළත් පහසුකම්
All 20 features below are included in the LKR 230,000 base system — no need to purchase add-ons to record stock, issue bills or track outstanding customer payments.
පහත පහසුකම් 20ම මූලික රු. 230,000 පැකේජයට ඇතුළත්. Stock, Billing සහ හිඟ මුදල් කළමනාකරණයට add-ons අවශ්‍ය නැහැ.
Central overview of sales totals, unpaid balances, pending collections, stock alerts and sales staff activity.
Create separate secure accounts for sales representatives; enable, disable and assign staff to their records.
Maintain each shop/customer profile, phone, address, assigned sales rep, credit terms and account status.
Create products with SKU, category, selling price, cost reference, unit of measure and active/inactive status.
View stock on hand, record basic adjustments and automatically reduce stock on approved sales or restore it after valid returns.
Record unique serial numbers for applicable items and link a sold unit to its invoice and customer.
Create itemized invoices with quantities, unit prices, discounts (if configured), payment terms and unique invoice numbers.
Sales representatives create invoices on a mobile-friendly browser while visiting customer shops; internet required in the base.
Mark sales as cash or credit, set due dates, and record full or partial payments against a credit invoice.
Calculate customer receivables from credit invoices, collections and approved adjustments; highlight overdue amounts.
Log cash or bank-transfer collections with date, customer, amount, reference and collecting staff member.
See a customer timeline of invoices, payments, returns, outstanding totals and previous purchases.
Save a shop location pin/address and open it on a map; not continuous employee location tracking.
Filter and review the invoices, payments and sales activity belonging to each customer shop.
Record approved returns with reason and related invoice, and update stock and balances as appropriate.
Show dashboard alerts when a product drops under a manually configured reorder threshold.
Display total sales, paid/credit breakdowns and date-filtered summaries, with basic PDF/CSV output where appropriate.
Compare staff invoice counts, invoiced value and recorded collections by date range.
Open, download and print branded PDF invoices on ordinary compatible printers.
Admin and sales staff permissions; responsive desktop, tablet and mobile web interface.
02, How the system works / පද්ධතිය ක්‍රියා කරන ආකාරය
A practical example of a sales representative visiting a hardware shop and making a credit sale.
Sales Rep කෙනෙක් hardware shop එකකට ගොස් Credit Sale එකක් කරන ආකාරය.
Assign shop and products
Admin adds the hardware shop and keeps product prices/stock current.
Bill on mobile
Rep logs in, selects a shop and products, then chooses Cash or Credit.
Stock and balance update
Approved sale reduces stock; credit sale increases the customer's outstanding balance.
Collect and report
Record partial/full payments, issue PDF invoices and view shop-wise reports.
Basic GPS කියන්නේ shop location pin එකයි. Staff check-in සහ route planning වෙනම add-ons වේ.
03, Sample system UI / පද්ධති තිරවල ආදර්ශ
Illustrative interface concepts to show the dashboard, invoice billing and outstanding balance workflow. The final production design will be agreed with the client.
Dashboard, Billing සහ හිඟ මුදල් කළමනාකරණය පෙන්වන ආදර්ශ තිර පමණි; අවසාන නිර්මාණය එකඟතාවයෙන් තීරණය කෙරේ.
| Invoice | Shop | Total | Status |
|---|---|---|---|
| INV-0182 | Royal Hardware | 84,500 | Credit |
| INV-0181 | New City Tools | 45,200 | Paid |
| INV-0180 | Metro Traders | 63,900 | Partial |
Figures and customer names are sample data only. / මෙහි දැක්වෙන දත්ත උදාහරණ පමණි.
04, What the base system delivers / මූලික පද්ධතියෙන් ලැබෙන ප්‍රතිලාභ
Create and print bills while visiting hardware shops, without returning to an office computer.
Track credit invoices, payment collections and each shop's balance in one place.
Update available stock when sales and approved returns are recorded.
Review daily/monthly results and sales staff collection performance.
05, Choose optional upgrades / අමතර පහසුකම් තෝරන්න
Add functionality only when the business needs it. Tick any upgrade to see the updated project price. The base system remains fully usable without upgrades.
ව්‍යාපාරයට අවශ්‍ය වැඩිදුර පහසුකම් පමණක් තෝරන්න. තෝරන විට මුළු මිල ස්වයංක්‍රීයව වෙනස් වේ.
Inventory, Products & Warehouses / තොග සහ ගබඩා
Sales, Credit & Customer Operations / විකුණුම් හා ණය
Field Sales, GPS & Staff / බාහිර විකුණුම් සහ සේවකයන්
Communications, Reporting & Administration / දැනුම්දීම් සහ වාර්තා
06, SMS pricing & external services / SMS සහ බාහිර සේවා ගාස්තු
| Charge / ගාස්තුව | Amount / මුදල | Explanation / විස්තර |
|---|---|---|
| SMS Notification Integration | LKR 7,500 | One-time Dulan development add-on, selected above. / SMS integration කිරීමේ එක්වර development ගාස්තුව. |
| SMS Provider Setup | LKR 7,500 | Quoted external setup charge, payable only when SMS service is activated; provider terms to be confirmed. / SMS සේවාව ආරම්භයේ provider setup ගාස්තුව. |
| SMS Usage | LKR 1.19 / SMS | Quoted unit charge, billed on actual messages; tax/rate conditions to be confirmed. / යවන එක් SMS පණිවිඩයකට අයවන ගාස්තුව. |
| Google Maps, WhatsApp API, hosting and other services | Variable / වෙනස් වේ | Any required third-party usage, approval, licensing or subscription costs are quoted separately. / අවශ්‍ය API සහ සේවා භාවිත ගාස්තු වෙනම. |
Example: If 1,000 SMS are sent, SMS usage would be LKR 1,190 at the quoted LKR 1.19 rate, excluding setup, integration, taxes and any changes in the provider tariff. The LKR 7,500 setup and per-message charges are not included in the LKR 230,000 base or the LKR 322,000 add-on total.
SMS 1,000ක් යැවූ විට දක්වා ඇති ගාස්තුව අනුව usage රු. 1,190කි. Setup, integration, බදු සහ වෙනත් ගාස්තු වෙනම වේ.
07, Your custom investment / ඔබේ මුළු ඇස්තමේන්තුව
Review the live estimate or save a PDF showing your selected upgrades.
තෝරාගත් පහසුකම් සහ මිල ඇතුළත් PDF එකක් Save කරගත හැක.
The printable proposal will include the selected features and live total; it is an estimate, not a final invoice.
තෝරාගත් features සහ මුළු මිල PDF එකේ පෙන්වයි. මෙය අවසාන invoice එකක් නොවේ.
SMS setup, per-message charges, third-party APIs, hosting and other recurring services are excluded where applicable.
08, Terms & project conditions / කොන්දේසි
- Base scope: LKR 230,000 covers the 20 listed core features for a single business with one principal stock location and online browser access. New requirements outside these features require written approval and a separate estimate.රු. 230,000 මූලික පහසුකම් 20 සඳහාය. තවත් වෙනස්කම් සඳහා වෙනම එකඟතාවයක් අවශ්‍ය වේ.
- Basic vs advanced modules: Standard stock, serial tracking, receivables, return records and reports are included. Their advanced variants expand controls or reporting and are never required for basic billing.Basic Inventory, Serial, Outstanding, Returns සහ Reports ඇතුළත්; Advanced modules අමතර පහසුකම් වේ.
- Mobile and offline: Included staff mobile billing uses a responsive browser and requires an internet connection. Offline drafts and synchronization are available only with the separately selected offline add-on.මූලික Mobile Billing online ක්‍රියා කරයි. Offline billing වෙනම add-on එකකි.
- Payment and stock integrity: Approved invoices, collections, returns and corrections create matching stock and receivable records under the agreed workflow. Changes to finalized invoices require authorized reversal/adjustment rules agreed during setup.Invoices, payments හා returns නිවැරදිව stock/ණය ගිණුම් සමඟ සම්බන්ධ වේ; අවසන් bill වෙනස් කිරීමට අවසර අවශ්‍යයි.
- Mapping and privacy: Basic GPS stores shop locations. Staff check-in needs device permission and staff authorization; it is not constant background tracking. Commercial maps/API usage fees may apply.Shop locations මූලිකව ගබඩා වේ; Staff GPS check-in සඳහා අනුමැතිය/permission අවශ්‍යයි.
- SMS: Optional Dulan integration is LKR 7,500. The stated external provider setup is LKR 7,500 and the stated usage fee LKR 1.19 per message, subject to provider confirmation. Provider charges are separate and never included in the upgrade sum.SMS Integration රු. 7,500, provider setup රු. 7,500, එක් SMS එකකට රු. 1.19. මෙම ගාස්තු වෙනම වේ.
- Integrations and add-on dependencies: Warehouse transfers require multiple warehouse management; purchase orders require supplier/purchase management; digital delivery signatures require delivery management. Overlapping development work will be reconciled before the final quotation.Warehouse Transfers, Purchase Orders සහ Delivery Signatures සඳහා අදාළ මූලික advanced module එකද අවශ්‍ය වේ.
- Data and permissions: Client provides verified product, staff, customer, opening balance, serial number and stock data. Data import, historical migration and account reconciliation outside the agreed initial setup require separate scoping.Products, Staff, Customers, Opening Balances සහ Stock දත්ත client විසින් නිවැරදිව ලබාදිය යුතුය.
- Tax and accounting: The system is a sales, billing and stock platform, not a full general-ledger accounting, payroll or tax-filing application. Invoice tax fields and legal format must be specified by the client before development.මෙය සම්පූර්ණ Accounting/Payroll/Tax Filing පද්ධතියක් නොවේ. අවශ්‍ය tax invoice format මුලින් තහවුරු කළ යුතුයි.
- Hosting, domain, hardware and support: Hosting/server, backups, email/SMS services, scanners/printers, domain, external licences and recurring support are excluded unless itemized in the final signed quotation. Deployment, administrator training, warranty and ongoing support periods will be agreed in writing.Hosting, scanners/printers, SMS/API සහ ongoing support ගාස්තු අවසාන ගිවිසුමේ පැහැදිලිව සඳහන් කළ යුතුය.
- Project payments: Proposed 50% advance of LKR 115,000 for the base package and 50% after the completed system is demonstrated and approved, before production go-live. The final agreed scope determines actual instalment values.Base Package සඳහා 50% අත්තිකාරම රු. 115,000; ඉතිරි 50% final demo අනුමත කිරීමෙන් පසු go-live ට පෙර.
- Price summary: Total of 31 add-on prices is LKR 322,000; maximum illustrated project estimate LKR 552,000, excluding external services. Optional features are not automatically enabled unless selected and approved.Add-ons 31ක එකතුව රු. 322,000යි. සියල්ල සමඟ රු. 552,000; බාහිර ගාස්තු වෙනමයි.